In our global world, many companies dedicate a substantial amount of resources to their travel needs. Actually, the Global Business Travel Association believes that in the United States alone, the number of business trips annually is approaching 500 million. Since 2009, that makes up an increase in travel volume of approximately 40 percent.
Experts in your company may commute between several corporate offices. They might meet corporate clients in different parts of the country and world, or hold presentations to important stakeholders. Whatever the reason, travel has become an undeniable part of modern business life.
Planning that travel, and keeping every department accountable, can be challenging in this increased volume. As you spend thousands and more on your team’s travels, you have to keep the planning centralized to pool resources, save costs, and increase effectiveness.
That’s where Corporate travel management enters the equation. In a recent post, we already covered five key benefits of corporate travel management. Keep reading for five additional advantages a collaboration with a reliable corporate travel agency.
1) A STRATEGIC APPROACH TO MANAGING CORPORATE TRAVEL
Too often, corporate travel takes place on an ad-hoc basis. Staff needs to get to a destination, so they (or their associate) books the trip. In that process, the strategy that should be involved in your travel management immediately gets lost.
Coordination is essential, particularly if you want to make the process more efficient. You need to be able to keep track of everyone, at all times. The advantages of this strategic approach range from increased cost-effectiveness, all the way to better transparency for every professional in your company currently in the air.
The right corporate travel management partner can even assist you build, adjust, and enhance your travel policy. A more standardized process, in turn, will help you improve anything from standardized expensing to a more streamlined booking process.
2) DEVOTED EXPERTISE IN THE BOOKING AND TRAVEL PROCESS
Do you know the variables associated with the booking process? Those factors can go far beyond simply booking a seat on a plane and a hotel room. Synchronization has to include airport transport, baggage limitations and opportunities, and more.
If your team needs to transport exhibition materials or other bulky baggage, that circumstance only becomes more complicated. Here, dealing with a dedicated partner can be the secret to success. One result of the partnership, as talked about in my previous post, will be minimized rates as your agency finds the very best possible prices at given times.
But preferably, expertise in the booking process ranges far beyond price. Itineraries continually update, and any member of your team is traveling or ready to travel needs to be kept updated. Committed experts help you stay up to date on this vital information.
3) DASHBOARDING SOFTWARE FOR CENTRALIZED INFORMATION
Increasingly, businesses and teams are moving to dashboarding systems for better data-based decision. In marketing, finance, and sales, these dashboards provide a succinct and user-friendly overview of the most relevant information needed to make decisions in real-time.
Wouldn’t it be great if the same type of tool existed for taking care of your company’s travel efforts? It appears that it does. When you deal with the right agency, a portal-based system both simplifies booking and allows you to track all important travel relevant information. The result is more informed management and more convenient travel for everyone included.
4) ONGOING, FLEXIBLE SUPPORT FOR INDIVIDUAL TRAVELERS AND ACCOUNT MANAGERS
All of us know that travel can be involved. When something fails, it tends to set up a chain reaction that makes the whole trip more complex.
One specialist cannot travel because they caught a sickness. Another is stuck in traffic and will miss the flight. An airplane is postponed, resulting in a missed shuttle pickup. No matter how much you plan, these types of unforeseen incidents happen. The secret to success is flexibility, particularly as it relates to managing your travel.
Your organization probably doesn’t have the moment to make a call immediately to the airline to rebook or cancel a flight. Through a corporate travel partner, that kind of support gets centralized and becomes more flexible.